M
MakelyOS · Workflow Architecture
HOW EVERYTHING WIRES
v1 · 05/28/2026
← Boss Commander
The 7-stage agency workflow · employee dashboard → revenue compound
This is how MakelyOS turns a new lead into a paying client whose content publishes itself across 7 platforms · all 8 employees · all 10+ dashboards · every AI agent · every doctrine · wired into one coherent flow. Each stage shows who does what · which dashboards they touch · what tools fire · and what KPIs we measure. Click any stage card for full detail.
1
🎯
Lead Capture
Lisa · Chloe
Prospect found · qualified · added to pipeline
~10 min
2
💼
Sale Closed
Lisa · Chloe · Boss
Contract signed · cash/payment received · onboarding triggered
~30 min
3
🏢
Profile Created
Darby · Vicky
Business profile · brand kit · assets · TCPA consent
~45 min
4
🌐
Sites Setup
Geo · Aileen
Hostinger site · Google Business · Yelp · Social Pilot wired
~2-4 hrs
5
🏭
Content Factory
Aileen · Geo · Auto
300 branded assets · QC gate · vision review · approval queue
~30 min
6
🚀
Distribution
Ash · Josh · Auto
7 platforms · staggered · TCPA-safe · approval-gated
~20 min/wk
7
📊
Analytics + Loop
MAKO · Boss · All
Performance · churn signals · learning · doctrine compounds
always-on
↓ click any stage above for full detail · or scroll ↓
1
🎯 Lead Capture · find & qualify prospects
Owner: Lisa Lin (Mandarin market) · Chloe (China market) · Boss (US/general) · auto-fed by sales-pursuer agent
~10 min/lead
Steps
- Lead source: door-to-door (Tomas) · referral (existing client) · cold outreach (Lisa · Chloe) · sales-pursuer agent (daily auto-drafts)
- Lead enters Boss Commander → CRM section · score 0-100 · vertical tagged (spa · restaurant · beauty)
- Qualification: budget · readiness · location · TCPA consent capture
- Routed to right closer (Lisa zh · Chloe CN · Boss EN-US)
Tools that fire
sales-pursuer agent · daily 9am- Anthropic API · drafts outreach
- 1Password vault · contact info
2
💼 Sale Closed · contract → cash → kickoff
Owner: Lisa / Chloe close · Boss approves · Vicky logs cash payment paperwork
~30 min
Steps
- Contract drafted from template · DocuSign-equivalent for digital sign · paper for in-person
- Payment captured: card via Stripe (Day 4 wire) · cash via Vicky paperwork hub · WeChat Pay via Lisa/Chloe in China
- Boss-approval gate: any deal > $X tier requires Boss click in Boss Commander
- Profile creation kickoff auto-fires to Darby + Aileen (Telegram)
- TCPA opt-in captured during signup · doc-signed for SMS/WeChat permissions
Tools that fire
- Stripe (Day 4 wire · webhooks)
- WeChat Pay (gated · CN biz ID)
quantum-orchestrator routes to onboarding agents- Telegram bot (Day 2) · Boss approval ping
3
🏢 Profile Created · brand kit · assets · consent · setup
Owner: Darby C. (account manager · REMOTE soon) · Vicky helps with paperwork side
~45 min
Steps
- Darby fills Business Intake Wizard in Creative Factory · 12 fields (name · phone · address · hours · brand colors · etc)
- Brand kit JSON created · saved to
~/MakelyOS-Creative-Engine/jobs/<client>/brand_kit.json
- Client uploads/sends logo + 5-10 photos · Vicky scans + drops into
./assets/
- TCPA consent doc emailed + signed · stored in Credential Vault
- Sub-account created in Hostinger · Social Pilot · Google Business · Yelp (Geo handles)
- QC Gate fires: brief · approver · brand-kit · photos all verified before render
Tools that fire
makelyos-creative init-project <client>makelyos-qc-gate --asset-type=image- 1Password · stores TCPA doc
- Hostinger API · sub-account
4
🌐 Sites Setup · Hostinger · GBP · Yelp · Social Pilot
Owner: Geo (websites · Hostinger · Social Pilot specialty) · Aileen (backup + creative)
~2-4 hrs first-time · ~30 min per refresh
Steps
- Geo runs
makelyos-site-cloner · clones a template site (44/44 Playwright PASS) · branded with client kit
- Hostinger domain wired · SSL · DNS · CDN
- Google Business Profile claim/verify (often takes 1-7 days · async)
- Yelp business profile created · photos uploaded
- Social Pilot account connected · all platforms wired (FB · IG · X · YT · Rumble · GBP)
- First 10-20 photos uploaded everywhere · profile complete
- Darby reviews · marks SETUP COMPLETE in CRM
Tools that fire
- Hostinger API · site provisioning
- Social Pilot API · cross-platform schedule
- Google Business Profile API
- Yelp API
5
🏭 Content Factory · THE RELIEF VALVE · 300 assets in 20 min
Owner: Aileen (creative production) · Geo (template designer) · auto-generates via makelyos-creative CLI
~30 min/client per cycle
Steps (this is what saves the agency)
- Aileen opens Creative Factory · picks client + promo type + offer · uploads 1-10 photos OR uses Higgsfield/Unsplash output
- Click ⚡ Generate 300 Assets · CLI fires
- QC Gate verifies brief · brand-kit · photos · approver exist · BLOCKS if missing
makelyos-creative render · Sharp + FFmpeg · 6 sizes × 5 variants × 10 templates = 300 assets in ~30 min- AI Vision Review fires on every asset · Claude Opus 4.7 looks at each · scores 0-100
- Pass threshold (≥70) → routes to Human Approval Queue in Client Portal
- Boss/Client approves with notes · fails route back to Aileen with fix-list
- Each approval/rejection becomes training data · MAKO learns · quality compounds
Tools that fire
makelyos-creative · render CLImakelyos-qc-gate · pre-blockmakelyos-vision-review · post-AI-check- Higgsfield · Unsplash · DALL-E · image sources
- Sharp + FFmpeg · local render
6
🚀 Distribution · 7 platforms · staggered · TCPA-safe
Owner: Ash (manual postings 9am-7pm) · Josh (reviews + social setup) · auto-publish for approved batches
~20 min/wk per client (was 8 hrs)
Steps
- Approved assets queue in Distribution Center
- Ash schedules posts via Social Pilot · staggered 2-4hr between to avoid platform spam flags
- Auto-publish to: Google Business · Yelp · Facebook · Instagram · X · YouTube Shorts · Rumble
- EN posts for US clients · 中文 for Chinese clients (Lisa · Chloe review)
- SMS reminders to clients ONLY if TCPA opt-in signed (Twilio · doc-gated)
- Auto-replies enabled for review comments · Josh handles escalations
- Boss gets daily roll-up · Telegram · 5pm
Tools that fire
- Social Pilot · cross-platform scheduler
- Twilio (SMS · TCPA-gated)
- WeChat Business (CN biz ID gated)
- Postmark (transactional email · Day 2)
incident-commander watches all 7 platform APIs
7
📊 Analytics + Loop · quality compounds · MakelyOS gets smarter
Owner: MAKO + Boss + everyone · always-on background process · daily insights · weekly learning
always-on
Steps
- Performance ingestion · GBP views · Yelp clicks · FB/IG engagement · YouTube watch-time pulled hourly
- Customer Health Score updated per client (engagement + reviews + bookings + churn signals)
customer-success agent · scans hourly · triggers save-playbooks if score dropsresearch-agent · daily 3am · scans web for industry/regulatory changes · adds insightsboard-secretary · Sunday 6pm · weekly memo via Triple-AI Panel (Opus + Sonnet + Haiku)- Vision Review feedback · weekly aggregator · turns rejections into learned patterns · MAKO promotes to doctrine
- Every cycle · MakelyOS is smarter · clients see results · Boss makes fewer touches
Tools that fire
makelyos-research-agent · daily 3ammakelyos-hermes-server · always-on APIcustomer-success agent · hourlyboard-secretary · weekly- Anthropic API · all of above
🔗 Full System Integration Map
Every dashboard · every CLI · every API · how they talk to each other
┌─────────────────────────────────────────────────────────────────────────────────┐
│ BOSS COMMANDER GODMODE PRO v2.3 │
│ (205K HTML · 22 sections · http://127.0.0.1:8888) │
└─────────────────────────────────────────────────────────────────────────────────┘
│
├─→ 📊 Dashboard ─→ live KPIs · auto-refresh 60s
├─→ 🤖 Agents ─→ orchestrator routes to 57 specialists
├─→ 👥 CRM ─→ 327 clients · health scoring · churn alerts
├─→ 💼 Employees ─→ 8 real team · CRUD · OT gating · skills matrix
├─→ 💳 Payments ─→ MRR · failed retries · renewal queue
├─→ 🏆 Performance ─→ employee scoring · gamification ledger
├─→ 📋 Task Cmdr ─→ all tasks · due-time alerts · consent flow
├─→ ⏰ Time Cmdr ─→ schedules · PTO · FCFS rules · 2 schedulers
├─→ 🛡 Compliance ─→ OT 40h trigger · PT 39:59 hard-block · approval workflow
├─→ 🦸 MAKO Hub ─→ → 127.0.0.1:4500 (MAKO Server · 5 endpoints)
├─→ 🏭 Creative Factory → makelyos-creative CLI (Sharp + FFmpeg · 7 assets/sec)
├─→ 📓 Templates ─→ recurring task templates · 6+ starters
├─→ 🧠 Cross-Training ─→ 11×10 skill matrix · fairness chart
├─→ 🛸 Quantum Lab ─→ 9 Tier-3 unlocks (voice · ML · drag-drop)
└─→ ⚖️ Legal Flags ─→ TCPA · GDPR · PCI · attorney-ready docs
┌─────────────────────────────────────────────────────────────────────────────────┐
│ CLIENT PORTAL (per-client) │
│ MAKELYOS-CLIENT-PORTAL-V1.html │
└─────────────────────────────────────────────────────────────────────────────────┘
│
├─→ 12 KPI tiles (posts · engagement · reach · inquiries · AI score · approval queue · reviews · booking · campaigns · response time · loyalty · renewal)
├─→ Updates Feed (5+ recent cards · approve/preview/download/reject)
├─→ Work Log (every task · clickable thumbnails · Gallery drawer)
├─→ Channel Prefs (in-dashboard always · email · push PWA · SMS/WeChat/Telegram DOC-GATED)
└─→ Push Notif Demo (slides in after 2 sec · per Boss "dashboard-first" doctrine)
┌─────────────────────────────────────────────────────────────────────────────────┐
│ HERMES SERVER (Node API · 127.0.0.1:4500) │
└─────────────────────────────────────────────────────────────────────────────────┘
│
├─→ GET /status memory count · obsidian sync · Claude API key check
├─→ POST /suggest Claude Opus 4.7 · 3 ranked lesson suggestions ($0.05)
├─→ POST /teach save approved suggestion as memory doctrine
├─→ POST /sync-obsidian mirror 79 memory entries → Obsidian vault
└─→ GET /suggestions.json cached last suggestions
┌─────────────────────────────────────────────────────────────────────────────────┐
│ CLIs (~/.local/bin/) · ALL LIVE on Boss's Mac │
└─────────────────────────────────────────────────────────────────────────────────┘
│
├─→ makelyos-creative render images · 7 assets/sec · Sharp + FFmpeg
├─→ makelyos-fetch-images 4 providers: client-assets · unsplash · dalle · higgsfield
├─→ makelyos-qc-gate BLOCKS render if brief/brand-kit/photos missing
├─→ makelyos-vision-review AI looks at output · 12+ checkboxes · learns from feedback
├─→ makelyos-hermes-server local API · 5 endpoints · CORS-enabled
├─→ makelyos-research-agent daily 3am · $1 cap · Claude research insights
└─→ 2 more (scheduled) Day 2: makelyos-supabase-sync · makelyos-publish-orchestrator
┌─────────────────────────────────────────────────────────────────────────────────┐
│ DATA FLOW: Lead → Sale → Profile → Sites → Content → Distribution │
└─────────────────────────────────────────────────────────────────────────────────┘
🎯 Lead → 💼 Sale → 🏢 Profile → 🌐 Sites → 🏭 Content → 🚀 Distribute → 📊 Loop
(Lisa) (Boss) (Darby) (Geo) (Aileen) (Ash) (MAKO)
| | | | | | |
↓ ↓ ↓ ↓ ↓ ↓ ↓
CRM Pay+TCPA Profile CMS Factory Sched Insights
record ledger + Kit + 7 plat + QC + Pub + Memory
wired + Vision TCPA-safe compounds
🛠 Full Tool Inventory · status now
Every CLI · API · service that powers MakelyOS today
🔄 The Learning Loop · why MakelyOS gets SMARTER every cycle
Quality compounds · doctrines grow · agents get sharper
🏭 Employee creates
→
🛡 QC Gate blocks if missing inputs
→
🤖 AI Vision scores 0-100
↓
👤 Human approves with notes
←
📊 Score <70 routes back to creator
←
📝 Specific fix-list attached
↓
📥 Feedback log accumulates
→
🧠 Weekly pattern aggregator
→
🦸 MAKO promotes to doctrine
↓
⚡ Next cycle is sharper
∞
💜 The MakelyOS Promise: every employee output flows through QC Gate → AI Vision Review → Human Approval → Feedback Log → MAKO Doctrine. Every cycle teaches MakelyOS something new. No human has to remember every rule · the system remembers. No bad output ships · QC blocks. No good work is forgotten · MAKO catalogs. This is how a high-end design agency becomes the BEST design agency · without working more hours.
From Lead to Loop · 7 stages · 8 humans + 6 agents + 24/7 brain · all serving one goal: mom's surgery funded · clients winning · Boss free. 💜